Customized Exchange or Office 365 Disclaimers

To me, disclaimers in Exchange are fun because we can use attributes from Active Directory to customize what is created. Below is an example of one of the disclaimers I have running in both Exchange 2013 and Office 365 via transport rules.

In this example of the disclaimer via HMTL text, I use the following user AD attributes to individualize the content. Keep in mind that each AD attribute that is used must be prepended and appended by two (2) percentage signs (%%).

• FisrtName
• LastName
• Title
• Department
• Company
• Email
• PhoneNumber
• CustomAttribute1-15; Added URL to the field in “CustomAttribute10” to reference company web page.

NOTE: The “CustomerAttribute1-15” attribute fields in the Exchange Management Console (Exchange 2007/2010) directly correlate to the “extensionAttribute1-15” attribute fields in the AD user objects.

<br>
<hr>
<p style="font-size:8pt; line-height:10pt; font-family:'Arial'; color:#FF0000">
CONFIDENTIALITY NOTICE: <span style="font-size:8pt; line-height:10pt; font-family:'Arial'; color:#666666">
<I>
The contents of this e-mail message may be privileged, confidential, or otherwise protected against disclosure or dissemination. If you are not the intended recipient of this message, any dissemination, distribution or copying is strictly prohibited. If you have received this message in error, please e-mail or call the sender (%%email%%, %%phonenumber%%) and destroy all copies.
<br><br>
Thank you.
<br><br>
%%FirstName%% %%LastName%%, %%Title%%
<br>
%%Department%%
<br>
<a href=%%customattribute10%% target=”_blank”>%%company%%</a>
</I>
</p>
<br>

Example of what the disclaimer looks like…

________________________________________
CONFIDENTIALITY NOTICE: The contents of this e-mail message may be privileged, confidential, or otherwise protected against disclosure or dissemination. If you are not the intended recipient of this message, any dissemination, distribution or copying is strictly prohibited. If you have received this message in error, please e-mail or call the sender (User@domain.com, 1-888-555-1111) and destroy all copies.

Thank you.

John Smith, Director

IT Department

Oddytee

 

Play with different options using AD attributes to come up with something that works for you. The sky is the limit. Use the references below to help.

Good luck.

 

Reference(s):

• Transport rule conditions (predicates) (Exchange)
• Transport Rule Conditions (Predicates) (Exchange Online)
• Exploring Transport Rules in Exchange Server 2013